General information
The ºÚÁÏÍø±¬³Ô¹Ï Archives is responsible for ºÚÁÏÍø±¬³Ô¹Ï’s Records Management. Find out more about records management.
ºÚÁÏÍø±¬³Ô¹Ï Classification Plan
The ºÚÁÏÍø±¬³Ô¹Ï Classification Plan allows for the classification, filing and identification of documents produced or received by the University.
Details
The implementation of the ºÚÁÏÍø±¬³Ô¹Ï Classification Plan in a unit takes place upon the request of the unit at the ºÚÁÏÍø±¬³Ô¹Ï Archives. After analyzing and identifying the records management needs of a unit, the implementation of recommendations may include the following steps: weeding of the active documents, personnel training, records inventory and temporary identification of classification codes, validation and other technical operations (physical folders labelling and reorganization of physical records, etc.). The ºÚÁÏÍø±¬³Ô¹Ï Archives will customize the Classification Plan to the unit’s needs and provide ongoing support.
ºÚÁÏÍø±¬³Ô¹Ï Record Retention Schedule
The principal tool of the records management program is MURRS, a compilation of rules guiding when and if records can be destroyed.
Transferring records
Information for ºÚÁÏÍø±¬³Ô¹Ï departments, faculties, or offices transferring records to the University Archives.
Digitization Guidelines
These guidelines outline the procedure for the development of a compliant digitization program where the digitized record replaces the paper record.
Details
The implementation of the guidelines for administrative records occurs in collaboration with your unit and the ºÚÁÏÍø±¬³Ô¹Ï Archives. After analyzing and identifying the targeted records to be digitized, the implementation recommendations will include the following steps: identification of the University Classification code of the records, validation of technical aspects of the project, and identification of the proper retention rule. This is to ensure compliance to the ºÚÁÏÍø±¬³Ô¹Ï legal framework.
Read the guidelines, and please records.archives [at] mcgill.ca (subject: Digitization%20Guidelines) (contact us) at the beginning of a project to ensure compliance before applying the guidelines.
Contact us at records.archives [at] mcgill.ca (records[dot]archives[at]mcgill[dot]ca) with any questions relating to records management at ºÚÁÏÍø±¬³Ô¹Ï or wish to request a file originating from your office.