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Addressing Gender Identity and Pronouns in the Classroom and Academic Environment

Recommendation 1

Individuals should be addressed using the name and pronouns of their choosing.

Recommendation 2

No one should be expected or required to state or otherwise display their gender or pronouns.

Recommendation 3

When addressing a group, use gender neutral terms.

Recommendation 4

Be an advocate for individual identity while still respecting individual autonomy.

Additional Details for these Recommendations

Within the classroom and academic environment, any discussion around gender identity and pronoun use should prioritize treating others with dignity, while still allowing for open discussion and expression of diverse opinions, values, and beliefs.

With respect to the expression of gender identify, some individuals may wish to make their gender identity and pronouns known, so that they can be addressed and referred to appropriately. For others, gender identity may be a personal issue that they do not want to (or feel ready to) express publicly. Each of these positions, and everything in between, is equally valid. No one should be shamed or belittled for expressing their gender identity or pronouns, and no one should be expected to do so.

Instructors and students at SPOT are encouraged to read about gender and pronoun use and the importance of addressing and referring to people in the manner that they choose. Resources are provided at the end of this document.

The following are recommendations for use in the classroom and academic environment:

Recommendation 1
Individuals should be addressed using the name and pronouns of their choosing.

Everyone at Թ has the right to freedom of expression, but we also have the responsibility to ensure the dignity of others. As such, if an individual wants to be addressed using a specific name or pronouns, everyone else should try to do so.

If you mistakenly address someone with the wrong name, or refer to them using the wrong pronouns, apologize, correct yourself, and try to remember what name and pronouns to use for that person in the future.

Recommendation 2
No one should be expected or required to state or otherwise display their gender or pronouns.

How an individual chooses to express their identity is a personal choice. Թ’s Charter of Students' Rights includes the right to freedom of opinion and expression, as well as the right to the safeguard of one’s dignity. As such, no one has the right to decide how others should express their gender identity.

It should be noted, however, that while no one is expected or required to state their pronouns, everyone is free to do so.

Recommendation 3
When addressing a group, use gender neutral terms.

This recommendation is based on the reasonable chance that, within a large group, one or more individuals will not identify with traditional gender norms. According to the results of the 2019 Census Test, the estimated percentage of the transgender population in Canada, including non-binary individuals, is 0.35% (Martel et al., 2020), with similar numbers in the United States (World Population Review, 2022) and elsewhere (Spizzirri, 2021). More importantly, using gender neutral terms requires little effort for a potentially positive effect. For example, one might address a group by saying “hello everyone” rather than "hello ladies and gentlemen.”

Recommendation 4
Be an advocate for individual identity while still respecting individual autonomy.

Advocacy is a core competency in healthcare. This includes advocating for yourself and for others but does not extend to impeding individual autonomy.

If someone addresses you with the wrong name, or refers to you with the wrong pronouns, you should feel comfortable pointing out their error and should not expect any negative response or repercussions (see recommendation 1). Remember, however, that you also have a responsibility to be polite and tactful when advocating for yourself.

If you believe that someone else has been addressed with the wrong name, or referred to with the wrong pronoun, and that person does not correct the error themselves, please confer with them before addressing the issue. While everyone’s dignity should be protected, it is up to the individual to decide what is right for them.

We must also remember that, for many people, adjusting how they use pronouns will require undoing decades of culturally engrained unconscious behaviours. If someone makes a mistake, we have a responsibility to be tactful and polite when addressing that mistake. People are more likely to want to listen and to respond with respect if you treat them like a partner rather than an adversary.

References

Martel, L., Ménard, F.-P., & Séguin, J.-P. (2020, July 20). This document reports the work performed by Statistics Canada in order to propose the inclusion of a question on gender to the 2021 census, while keeping a question on sex at birth. the context in which this work was performed is presented, as well as the data needs, and results from the 2019 National Census Test. Sex at birth and gender: Technical report on changes for the 2021 Census. Retrieved May 4, 2022, from

Spizzirri, G., Eufrásio, R., Lima, M.C.P. et al. Proportion of people identified as transgender and non-binary gender in Brazil. Sci Rep 11, 2240 (2021).

World Population Review (2022) What percentage of the population is transgender 2022. Retrieved May 4, 2022, from

Resources

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