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Faculty with a Salaried Academic Appointment – Academic Performance Evaluation

Faculty with a salaried academic appointment include tenured, tenure-track and contract academic staff (Research, Teaching, Professional & Academic Associate).

Clinical faculty can find information about performance feedback on this page.

Information for Faculty

Viewing and acknowledging your performance feedback
  1. Visit the
  2. View your evaluation as submitted by your evaluator by clicking on the pdf icon for the reference year.
  3. You can download this pdf to include with your activity report or your Teaching Dossier for eventual consideration for promotion.
  4. Click the “acknowledge” link – if you do not, the evaluation process will remain incomplete.
  • If you would like to discuss the evaluation with your Chair/Designate before acknowledging receipt, close the pdf and log out of the system.
  • You will need to log back in once you are ready to acknowledge receipt.
Forms / Resources


Information for Evaluators

Logging in

To create and submit an evaluation of faculty with a salaried academic appointment, use your Թ credentials to login to the .

Login: firstname.lastname [at] mcgill.ca
Password: Թ email password

Trouble logging in? Visit the for instructions or contact the Թ ICS Service Desk at 514-398-3398.

Duties to be evaluated
  • Tenure Track and Tenured Faculty Members: Assessed in relation to academic duties as specified in section 4.1 of the Regulations Relating to the Employment of Tenure Track and Tenured Academic Staff.
  • Contract Academic Staff: Assessed in relation to academic duties as specified in Articles 5.5.1, 5.5.2 and 5.8.1 of the Regulations Relating to the Employment of Contract Academic Staff.
KPIs and Benchmarks

Evaluation of staff in a leadership role such as a Chair or Director, is done directly by the Dean. The documents provided below describe the various areas of evaluation and provides examples of the key performance indicators (KPI's) used for evaluation.
Key Performance Indicator examples for academic leaders

Possible Benchmarks - Clinical Departments

Possible Benchmarks - Basic Science Departments and PhD Scientists in Clinical Departments

Possible Benchmarks - Professional Schools


Frequently Asked Questions

I have an academic who is being terminated within the period that we must submit an evaluation/self assessment. Do I ask them to do so anyway?

This is answered on a case-by-case basis based on the termination date. Please speak directly to your AAO contact (academicsupport.med [at] mcgill.ca) for confirmation of best practice based on the dossers you have.

One of my staff is on a maternity leave. How do I proceed?

Staff who are on maternity/paternity leave are still eligible for merit if they were hired before September 1 of the reference year. These scenarios are looked at on a case-by-case basis, however, the policy states that a leave associated with the birth of a child, where the individual was gone for a minimum of 13 weeks of the reference year, will amount to an average of the individuals last two performance evaluation ratings. In this case, the person does not need to have an evaluation submitted. Our office will be providing an average of the last two years. If someone was on leave for less than 13 weeks of the reference year, then they need to be evaluated for the time period that they were in fact working.

According to the university academic salary guidelines, for individuals on sabbatical during the reference year, the performance review should ascribe predominant or full weight to research activity and achievements. If the option to double weigh certain categories is removed for Tenure Track and Tenured staff, how do we approach evaluating those who took sabbatical leave in the reference year?

The Chair should carry forward the evaluations from the last year or two for the other duties.

Can I use my preferred email address (e.g. government email) to login to the databases?

No, it is mandatory to use Թ credentials (first.lastname [at] mcgill.ca).

What can I do if a faculty member reports that feedback from one or more learners is inaccurate, hateful or discriminatory?
  • Faculty members who receive factually inaccurate feedback are asked to discuss it with their chair. You will not be able to remove the feedback from One45 but can make a note in the faculty member’s file.
  • If the feedback contains hateful or discriminatory comments, the faculty member can use Թ’s Protocol for addressing hateful or discriminatory comments to request that the comment(s) be removed.
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